Do not let maintenance depend on the habits of a few people
When preventive work, corrective work, spare parts and history are scattered, asset availability becomes fragile. kiraah restores a clear logic around interventions, deadlines and costs.
When follow-up still depends too much on people
Across an equipment fleet, incidents often come from tracking that is too improvised: missed deadlines, incomplete histories and poorly traced interventions.
Breakdowns and unplanned stoppages
Reactive maintenance alone is expensive, in time and in reputation
Without structured preventive maintenance, you act after the failure: production stops, customers are dissatisfied and urgency drives cost.
What this causes
- Maintenance schedules rely on spreadsheets or team memory.
- No alerts before regulatory or manufacturer deadlines.
- Difficulty prioritising interventions based on actual criticality.
With kiraah
- Preventive maintenance rules by date, counter or usage.
- Intervention queue and technician assignment.
- Availability and history indicators by asset.
Fragmented intervention history
Without a reliable trace, the same mistakes happen again
Changed parts, root causes, time spent: if the information is scattered, you cannot optimise the asset base or justify costs.
What this causes
- Paper notebooks or Excel files not shared between technicians.
- Little visibility on total cost of ownership by asset.
- Slow responses during audits or manufacturer warranty claims.
With kiraah
- An equipment record with full intervention history.
- Structured field entry for time, parts and findings.
- Reports and exports for management or audits.
Compliance and proof that are hard to produce
Periodic checks, registers and legal traceability
Vehicles, inspected machines and sensitive equipment all accumulate obligations, and proof must remain available.
What this causes
- Regulatory deadlines tracked in separate calendars.
- Inspection documents not linked to the asset concerned.
- Internal or external audits requiring time-consuming summaries.
With kiraah
- Schedules and alerts for checks, inspections and renewals.
- Documents and reports attached to the asset and its history.
- Exports to demonstrate compliance over a given period.
What you can manage in the application
The application covers inventory, preventive and reactive maintenance, work orders, history, spare parts and fleet oversight, including vehicle fleets where needed.
Centralised inventory
One record per asset, whatever the asset type
Technical characteristics, location, criticality and related documents.
What you activate in concrete terms
- Asset categories with adapted fields (vehicle, machine, IT, etc.).
- Site / zone / line hierarchy where needed.
- Attachments: manuals, certificates, photos.
- Criticality level, commissioning date, warranty and expected end of life to anticipate renewals.
Maintenance planning
Preventive maintenance driven by rules, reactive maintenance on demand
Generate and plan interventions before they become urgent.
What you activate in concrete terms
- Rules by time, counter or event.
- View of technician workload and available slots.
- Task postponement or rescheduling with history.
- Prioritisation based on asset criticality and operational impact when several requests arrive at the same time.
Intervention tracking
Work orders, time, spare parts and findings
From incident report to closure, trace who did what with which means.
What you activate in concrete terms
- Create work orders from preventive plans or requests.
- Mobile or field entry where configured.
- Consumed parts and time spent for real cost tracking.
- Documented diagnosis and feedback at closure to build reusable know-how by asset family.
Automatic alerts
Before the deadline, not after the incident
Notifications for checks, warranties, counter thresholds or anomalies.
What you activate in concrete terms
- Configurable lead times before deadlines.
- Recipients based on asset type or site.
- Escalation when a task remains open.
- Notifications triggered by counters, abnormal consumption or threshold breaches so action happens before failure.
Spare parts and stock
Link interventions with procurement
Reduce stoppages caused by missing parts or late orders.
What you activate in concrete terms
- Part references and supplier links.
- Min / max stock tracking when you manage stock in kiraah.
- History of installed parts by asset.
- Automatic purchase request trigger when stock falls below a defined threshold, helping avoid immobilisation due to stock-outs.
Dashboards
Availability, costs, delays: steer maintenance with facts
Summaries by period, site or equipment family.
What you activate in concrete terms
- Availability rate or preventive completion rate.
- Costs by asset or intervention type.
- Exports for management or audits.
- Total cost of ownership by asset, combining direct and indirect costs (interventions, parts, production stoppages) to inform repair-versus-renewal decisions.
Which roles is it for?
It is useful both to maintenance teams and to operations or fleet managers who need to monitor availability and costs.
Maintenance / fleet manager
Preventive strategy, budget and compliance
You decide between investment, renewal and optimisation of the existing asset base.
What this role gains
- Consolidated view of the fleet and key indicators.
- Planning and prioritisation of campaigns.
Maintenance technician
Intervene with the right context and close work properly
Your day-to-day work is diagnosis, intervention and field feedback.
What this role gains
- Access to equipment records and intervention history.
- Simple entry of time and parts.
Fleet administrator
Vehicles, contracts and per-kilometre costs
You are responsible for availability and compliance across a mobile fleet.
What this role gains
- Tracking of legal deadlines and claims.
- Cost and availability indicators.
Site or logistics manager
Coordinate fixed assets and site flows
You work across production constraints, safety and available resources.
What this role gains
- Visibility on stoppages and planned interventions.
- Better coordination with production teams.
Clear pricing
Equipment maintenance tracking
Application Equipment maintenance tracking : 19 EUR excl. VAT / licence / month. One flat price per application (Our applications).
per licence
Frequently asked questions
Let's talk about your concrete constraints and needs
Assets, interventions, deadlines, spare parts, history: let's see how Kiraah can fit usefully into the way you work.