Run training operations without piling up files
When your catalogue, sessions, documents, attendance records and Qualiopi evidence live in separate tools, teams spend their time stitching information back together. kiraah brings operations, compliance and learner follow-up into the same flow.
When follow-up still depends too much on people
For a training provider or apprenticeship centre, the burden does not come only from volume. It mostly comes from duplicate entry, incomplete records and evidence that has to be rebuilt in urgency.
An offer that is hard to keep up to date everywhere
When the catalogue lives in several tools, nobody works from the same version
Training factsheets in one place, prices somewhere else, availability somewhere else again: you waste time piecing everything back together for a simple quote or a session launch.
What this causes
- Manual updates across website, brochure and spreadsheet - as soon as a course changes, everything slips out of sync.
- Low visibility on what can actually be sold right now, with the risk of overbooking or outdated offers.
- Fragmented client history that makes it hard to prove what was promised or signed.
With kiraah
- One central catalogue: factsheets, prerequisites, delivery modes, prices and commercial visibility aligned in one place.
- Duplication and variants so you can launch a session without rebuilding the whole file.
- Traceability of journeys and documents for each client or funding body.
Sessions that rely on too much manual follow-up
Shared spreadsheets help you survive, not operate cleanly
Coordinating rooms, trainers, waiting lists and email confirmations quickly turns into endless reminders and human error.
What this causes
- Calendars that conflict between pedagogy and administration.
- Manual enrolment handling: Excel lists, missing documents, forgotten reminders.
- Little visibility on fill rates or absences before it is too late.
With kiraah
- Session planning with resources, capacities and waiting lists built in.
- A structured enrolment journey with documents, approvals, confirmations and automated reminders.
- Real-time indicators on sessions, attendance and cancellations.
Compliance that eats too much time
Qualiopi should not require rebuilding operations before every audit
Gathering evidence for each criterion and rebuilding the same reports for an audit or renewal is time-consuming and stressful for quality teams.
What this causes
- Indicators recalculated by hand for every request, creating errors and double work.
- Evidence split between LMS, shared drives and emails, making it hard to show a complete chain.
- Regulatory watch handled informally, so teams react to urgency instead of anticipating it.
With kiraah
- Indicators and evidence attached to criteria, with history and exports for audits.
- File and report templates to speed up reviews or site visits.
- Traceability of corrective actions and quality-related deadlines.
What you can manage in the application
The application covers the full training cycle: catalogue, sessions, learners, compliance and operational steering.
Training catalogue
One source of truth to sell and organise
Your offer stays up to date in one place for both commercial teams and pedagogy.
What you activate in concrete terms
- Course records with objectives, programme, delivery modes, prerequisites and useful documents.
- Duplication and variants to roll out an offer without starting from scratch.
- Dates, seats and prices linked to the right course record.
Session management
Plan without spreadsheets or scattered reminders
Sessions, resources and workload remain visible before you confirm a date.
What you activate in concrete terms
- Create sessions with trainers, rooms, invitations and documents.
- Reminders for tasks, missing documents and training incidents.
- Calendar view and fill-rate tracking so you can decide earlier.
Learner follow-up
A clear file for each learner
Journeys, documents, attendance and results stay in the same record.
What you activate in concrete terms
- Individual learner file with documents, specific needs and history.
- Attendance, evaluations, satisfaction and certifications linked to the right session.
- Exports and summaries for funders, HR or quality teams.
Digital attendance records
Attendance that is traceable and easy to retrieve
You replace scattered paper sheets with a clear, usable trace.
What you activate in concrete terms
- Signatures or validations according to your attendance rules.
- Exports ready for funders, OPCOs and inspections.
- Timestamped archiving so a session and its proof can be found quickly.
Qualiopi compliance
Evidence connected to real activity
Tool data feeds the quality file continuously as work happens.
What you activate in concrete terms
- Evidence points identified from sessions, learners and surveys.
- Documents and corrective actions linked to the relevant criteria.
- Reports and exports for audits, reviews and renewals.
Dashboards
A clear view of training activity
You track operations and quality without piling up exports.
What you activate in concrete terms
- Views by period, course, site or catalogue.
- Indicators for fill rate, satisfaction, achievement and workload.
- Quick access to the detail behind each figure.
E-learning, surveys and external access
Digital journeys and usable feedback
You publish content, quizzes and surveys in the same environment.
What you activate in concrete terms
- E-learning journeys with activities, media, quizzes and progress tracking.
- Surveys with templates, distribution, reminders and results.
- Dedicated access for companies, funders or mentors according to permissions.
Instructional design and course structure
Structure the journey without starting from zero each time
The same framework links the course record, the live session and the digital journey.
What you activate in concrete terms
- Objectives, sequences and delivery modes aligned between design and execution.
- Templates, duplication and variants to launch new sessions faster.
- Usable traceability for Qualiopi, funders and field teams.
Training offer on your website
A shop window connected to the internal catalogue
Your website pulls the right course records, availability and rules without duplicate entry.
What you activate in concrete terms
- Registrations and waiting lists synced with available seats.
- Orientation quizzes to qualify needs before first contact.
- Prices and conditions aligned with the internal catalogue.
Quizzes, signatures and documents
Run sessions and keep clean proof
Three useful building blocks to make sessions smoother and easier to trace.
What you activate in concrete terms
- Interactive quizzes to energise groups and track participation.
- Electronic signature for sessions and documents.
- Shared documents for learners and trainers according to permissions.
Features accessible on mobile for trainers and learners.
Which roles is it for?
It is designed for the roles that need to sell, organise, follow up and prove outcomes without multiplying tools or re-entry.
Training manager
Balance offer, resources and regulatory compliance
You steer the offer and compliance: you need one consolidated view, not silos between teams.
What this role gains
- High-level view of sessions, fill rates and quality indicators.
- Alignment between sales, training and administrative teams.
Training coordinator
Keep the schedule moving without losing sight of learners
You manage sessions, trainers, rooms and learner follow-up one after another: operational detail is your daily reality.
What this role gains
- Tools to schedule, adjust and communicate around sessions in real time.
- Granular follow-up on enrolments, attendance and learner records.
Apprenticeship administrator
Coordinate apprentices, companies and programme requirements
You juggle agreements, individual follow-up and reporting: every piece of information needs to be in the right place.
What this role gains
- Traceability of journeys, stakeholders and regulatory deadlines.
- Exports and summaries for funders, OPCOs or inspections.
Quality manager
Build Qualiopi and audit evidence without recreating files by hand
You are responsible for the consistency of indicators and evidence across the whole training cycle.
What this role gains
- Indicators and evidence attached to criteria, with history and reports.
- Less file reconstruction before each check or site visit.
Clear pricing
Training tracking & management
Application Training tracking & management : 29 EUR excl. VAT / licence / month. Each licence includes access for up to 10 trainers and 500 learners.
per user licence
Per-licence thresholds
1 licence = access for up to 10 trainers and 500 learners
Frequently asked questions
Let's talk about your concrete constraints and needs
Catalogue, enrolments, learner follow-up, Qualiopi, reporting: let's see how Kiraah can fit usefully into the way you work.