Stop chasing proof and deadlines
When regulatory documents, versions and reminders are scattered, compliance becomes fragile and time-consuming. kiraah brings order, traceability and visibility into the same tool.
When follow-up still depends too much on people
Risk does not come only from the rule itself. It often comes from the right document being impossible to find, the wrong version being used or a deadline spotted too late.
Scattered and outdated documents
Compliance depends on proof, not on intentions
Certifications, procedures and registers become an audit nightmare when they live in inboxes or shared folders without real version control.
What this causes
- Difficulty knowing which version is the official one.
- Time-consuming searches before every inspection or visit.
- Risk of continuing to operate from expired documents.
With kiraah
- Centralised library with metadata, versions and approvals.
- Search and filters by type, entity or period.
- History of changes and approvals.
Deadlines missed or discovered too late
One oversight can cost a certification or a fine
Renewals, mandatory inspections and regulatory training all become reactive when there is no shared calendar and no reliable alerts.
What this causes
- Personal calendars that do not reflect the collective reality.
- No consolidated view of obligations by site or theme.
- Blurred ownership around who needs to act before when.
With kiraah
- A schedule of obligations with configurable reminders.
- Actions and owners assigned to each deadline.
- Multi-channel notifications based on importance.
Audits that are time-consuming and stressful
Rebuilding three years of history the day before a review
Auditors ask for structured proof; if everything is split, you lose weeks recompiling it.
What this causes
- Manual exports from several tools with no link between them.
- Difficulty showing the chain of decisions and approvals.
- Summary reports rebuilt by hand for every review body.
With kiraah
- Pre-assembled audit files by framework or period.
- Traceability for corrective actions and non-conformities.
- Exports and reports to present the current state of compliance.
What you can manage in the application
The application covers documents, versions, obligations, reminders, audit reporting and controlled access, with the level of structure that fits your context.
Document library
Classify, version, retrieve
One shared reference point for policies, procedures, certificates and registers.
What you activate in concrete terms
- Tree structure and metadata (type, scope, validity date).
- Approval workflow before publication.
- Full-text search and advanced filters.
- Confidentiality classification and legal retention periods by document type to automate archiving and deletion.
Schedule and obligations
Do not let anything slip through the regulatory calendar
View obligations by month, theme or entity.
What you activate in concrete terms
- Create recurring or one-off deadlines.
- Link each obligation to the required documents or proof.
- Summary of delays and ongoing actions.
- Libraries of frameworks and obligation templates (GDPR, ISO, sector-specific) so you can start without a blank page.
Smart alerts
Before expiry, not after the sanction
Configurable notifications based on lead time and criticality.
What you activate in concrete terms
- Progressive reminders (30 / 15 / 7 days, etc.).
- Escalation when action has not been handled.
- Notification history for audit purposes.
- Weekly or monthly digests by owner to avoid email saturation while preserving overall visibility on upcoming actions.
Full traceability
Who approved what, when and on which version
Essential for proving control and analysing root causes when something goes wrong.
What you activate in concrete terms
- Event log on documents and obligations.
- Stored versions for comparison.
- Links to non-conformities and action plans.
- Timestamping and digital fingerprinting on sensitive approvals to strengthen evidential value in reviews or disputes.
Approval workflow
Approval paths adapted to document sensitivity
Some documents require several review levels before release.
What you activate in concrete terms
- Configurable approval routes by document type.
- Electronic signatures or approvals depending on your framework.
- Reminders to pending approvers.
- Automatic delegation when someone is absent so approvals do not stall because one validator is unavailable.
Audit reports and summaries
Present compliance status without rebuilding spreadsheets by hand
Generate views or exports for internal audits, external audits or leadership reviews.
What you activate in concrete terms
- Summaries by period, site or theme.
- Status of open and closed actions.
- Exports for committees or certification bodies.
- Secure auditor portal with limited read-only access to the agreed scope, without file transfers or mailbox overload.
Which roles is it for?
It is designed both for the roles handling compliance day to day and for those who must be able to demonstrate quickly that the framework is under control.
Compliance manager
Frame the compliance system and report on it
You hold the cross-functional view over obligations, risks and action plans.
What this role gains
- Dashboard for deadlines and gaps.
- Files ready for audits and governance bodies.
QHSE manager
Align safety, environment and quality
You work across risks, incidents and standard requirements in the field.
What this role gains
- Centralised proof and expected registers.
- Link between incidents, actions and reviews.
DPO / personal data lead
Demonstrate governance and traceability
You need to show that the organisation controls its processing activities and processors.
What this role gains
- Structured registers and documentation.
- Tracking of reviews and awareness training.
Quality manager
Keep the document system and audits alive
You ensure consistency between what is written and what is actually done.
What this role gains
- Controlled versions and proof of application.
- Steering of gaps and corrective actions.
Clear pricing
Document management and compliance
Application Document management and compliance : 19 EUR excl. VAT / licence / month. One flat price per application (Our applications).
per licence
Frequently asked questions
Let's talk about your concrete constraints and needs
Documents, deadlines, approvals, audits, traceability: let's see how Kiraah can fit usefully into the way you work.